Commonhouse builds AI for marketing agencies: one system that takes your discovery notes and returns a proposal draft, a list of what is and is not included, and the tasks that start the work. It commits your agency to nothing. A named person reads it and says yes.
Free, 15 minutes. We confirm fit and scheduling before any payment.
The call goes well. Then the week after it leaks, in the same four places, at almost every agency:
From the call doc to the proposal to the task board, each copy a little different, each one somebody's evening.
The budget cap lives in a Slack thread. The out-of-bounds list lives in someone's memory of the call.
What was sold and what the team starts building share a name and not much else.
Because they know what was meant. Which means the most expensive person in the room is doing data entry.
None of these are writing problems. They are handover problems, and that is a thing you can build for. The approval side of it has its own write-up.
Same discovery call, same client, timed both ways. The timestamps are the argument, so read them instead of us summarising.
The system never sends, never prices, and never agrees to anything. It gets the draft to your desk while the call is still warm. The deciding stays yours.
Agencies do not buy proposal writing. They buy the week after the yes. This is what lands for the team the moment a proposal is accepted:
Drawn from the same notes the proposal came from, so they cannot drift apart.
The not-included list the client already saw, sitting next to the tasks, where the team will actually read it.
Client name on it, everything above inside it, made the moment the yes arrived instead of the Thursday after.
The first call is free and takes about 15 minutes. If there is a job worth building, the AI Ops Audit is a $1,000 paid workflow diagnostic run against this exact handover: it maps your current process, the files it needs, where the decisions happen, and what could go wrong.
You get a map and a recommendation for what to build first, and the fee comes off the build. If your inputs are inconsistent or nobody owns the decision, the audit finds that before anything gets built, which is the cheap time to find it.
Book a workflow fit callHow the audit runs · what everything costs · how a build runs after it.
You do not need a new agency operating system. Your sales tools and project tools stay where they are; the build wires into them. Client-facing decisions keep a named owner, on purpose, forever. And if what the audit finds is that your process is not consistent enough to automate yet, that is a real finding: we should not automate a handover nobody can explain or own. We are also an AI automation agency in the provider sense, and that page explains how we vet ourselves.
Founder-led creative and marketing agencies, usually 8 to 20 people, where proposals repeat, the discovery notes actually exist, and one person can look at what comes out. If any of those three is missing, the fit call will say so.
Your discovery notes, plus files your agency already owns: services and prices, what you will and will not take on, and the way you word things. It reads what you approved and nothing else.
Three things, all drafts: a proposal, the list of what is and is not included, and the kickoff tasks. They land on a named person's desk and go nowhere until that person sends them.
No. A named person stays responsible for every client decision and every commitment. The system drafts and organises; it has no authority to agree to anything, and we build it that way on purpose.
Then the audit should find that, and the recommendation may be to fix the process before building anything. Automating a handover nobody can explain makes the mess faster, not better.