AI workflow automation is software that runs a whole job for you, start to finish. Quotes, intake, invoices, follow-up, reporting. We build the system your business runs on first, then wire the job to it and hand you the keys.
Free, 15 minutes, so we can confirm it's a fit before anyone pays.
Most automation is guessing, because nobody ever wrote the business down. So before anything runs, we move what you know out of your head and into files the system reads. Your prices, your rules, in your own words.
You can open any of these and change a line whenever you want. Every job we add later reads from these same files, so fixing something once fixes it everywhere. See how we build it.
Pick a business. Every line it writes is tagged with the file it came from, so you can check its work in a glance. Not seeing your job? The last tab is for you.
"Loved the call. Can you send pricing and timing for the rebrand?"
Hi Dana,
Thanks for Friday. Brand identity runs $14,0001, and we could start the 14th, with about six weeks of work2. Two rounds of revisions are included, and anything past that we bill hourly3.
Talk soon,4
"Need a price on replacing the water heater at the Oak Street rental. 50 gallon."
Morning Marcus,
Happy to price that up. A 50 gallon unit, supplied and fitted, is $1,8501. It is about half a day on site with one crew2, and we haul the old unit away at no extra charge3. Want me to hold Thursday morning?
"Do you take my insurance, and how soon could I get in for a cleaning?"
Hi Renee,
Good news on both counts. We are in network with your plan1, and the soonest cleanings are Tuesday 8:30am or Thursday 2pm2. I have sent the new patient form ahead so you are not filling it in the waiting room3. Anything about the cleaning itself, our hygienist will go over with you at the visit.
"Ordered the wrong size and it's been about five weeks. Can I still send it back?"
Hi Priya,
Let me check that for you. Our return window is 30 days1, and this order was placed 36 days ago2, so it falls outside it. Rather than decline it, I have passed this to the owner to decide3. You will hear back tomorrow either way.
These four are just the ones we've drawn up. Underneath, it's the same system every time: read your files, do the work, stop for you, write it down. Invoice chasing, onboarding, weekly reports, scheduling, quotes, intake. If a person on your team does it the same way every time, it can be built.
Tell us the job. We'll say honestly whether it's worth building, and we'll tell you no if it isn't.
Free, 15 minutes.
Once the house is built, the work moves in. Here's the whole job, start to finish, in four businesses. The lights come on as each step lands.
A call gets booked, and the notes land in one place.
A proposal is written from those notes.
You read it and change anything you want.
Kickoff tasks show up for the team.
Someone asks what a job will cost.
A quote is drafted from your own price list.
You check the number before it goes.
It sends, and the follow-up is already set.
A new patient asks for an appointment.
Their questions are answered from your policies.
The front desk confirms the details.
It lands on the schedule, no phone tag.
A customer wants to send something back.
The reply is written from your return policy.
Anything unusual waits for you.
The customer hears back the same day.
Illustrative. See the agency build in detail.
Five steps, and you can open any one of them. Each shows you what it did and where it got the answer.
A form, an email, a text. This is what wakes it up.
Your prices, your past jobs, and the way you word things.
Numbers pulled straight out of your own files.
Send it, change it, or stop it. Your call, every time.
Sent, filed, and the follow-up already scheduled.
You can open any step and change what it does. Hiring an AI automation agency should leave you holding the parts, and these are the parts.
You don't have to automate everything, and we won't let you try. Start with one job, keep the tools that already work, and do more once the first one is earning its keep.
Finding that first job starts with a call, and the call is free. If there is something here worth building, the next step is the AI Ops Audit, a paid workflow diagnostic at $1,000 that maps how your work moves today, what it touches, and what could go wrong. That fee comes off the price of the build. See full pricing.
Free, 15 minutes. Nobody pays anything to find out whether this fits.
If yours isn't here, ask it on the call. We'd rather tell you no than sell you something that won't work.
AI workflow automation is software that runs a repeated business job from start to finish: it takes what comes in, does the work using your own information, stops where a person should look, and records what happened. It is a form of business process automation, and unlike a chatbot it produces finished work, not answers.
Before we automate anything, we write your business into files it can read: your prices, your services, your rules, and how you word things. Every answer comes out of those files, and you can open any of them and change a line yourself.
Owner-run businesses with one job they repeat constantly. Agencies, contractors, clinics, and shops are where we've done the most work, but the question is the same everywhere: which job eats your week? See the agency version.
Everyone starts with the AI Ops Audit, a paid workflow diagnostic, at $1,000, and that fee comes off the price of the build. We publish every number rather than quoting on a call. See full pricing.
No. A chatbot answers questions. This does the work: it takes what comes in, drafts what goes out, stops where you want to look, and writes down what happened.
No. We start with what you already use. Nobody has to learn new software. See how a build runs.
Yes. Everything we build runs in your own accounts, and the files, the data and the logins are in your name from the first day of the build, not handed over at the end. If Commonhouse disappeared tomorrow it would keep running. Why we build it that way.
Which job eats your week?
Book a workflow fit callFree, 15 minutes. Tell us what the job is, and a person reads every note and answers with a specific next step.