What goes in an end of day report
Short enough to read before you head home.
- Jobs finished and jobs carried over
- Invoices sent and money still owed
- Calls and quotes to answer tomorrow
SkipA list of every text from the day
End of day report, written from your crew's notes
The day is scattered across texts and notes. Your end of day report is ready by evening: done, open and tomorrow. Anything that goes out waits for you.
What goes in an end of day report
Your part
- You choose what the report covers and when it lands.
- You make the calls the report flags for you.
- You read it, and tap send on anything that goes out.
Our part
- We set it up around how your crew already reports in.
- We write it short enough to read in two minutes.
- We keep it running and fix it if anything breaks.
How to do it well
A daily job report for the crew
One line per job from each crew lead, before they leave the site.
- What got done and what's left
- Parts ordered and when they land
- A photo of anything left open
SkipA full page form nobody fills in
A daily summary for the owner
Your recap puts the crew notes next to the money.
- Jobs done but not invoiced yet
- Which job is falling behind
- Tomorrow's first stop for each truck
SkipFinding the unbilled job a month later
Overdue invoices →An end of day report template you can copy
Same order every day, so the gaps jump out.
- Done, open, tomorrow, money
- Names and addresses, not job numbers
- Read it at the same time each day
SkipA new format every week
Change order template →End of day report examples you can copy
Four we'd draft from one day's notes: your recap, a job report, tomorrow's plan for the crew and the jobs not billed yet. You read them, and anything that goes out waits for your tap.
Want me to send this to the crew?
Today, Tuesday Done: water heater in at the Lee house. Drain cleared on Pine St. Open: leak callback on Elm, they didn't pick up. I'll try again at 8. Tomorrow: AC install on Oak at 9. Parts from the supply house first. Gina Bayou Plumbing & Air
Want me to send this to the crew?
Job report, 1420 Oak St Done: old condenser out, pad leveled. Open: the new unit's line set is short. Ordered, comes at 7. Notes: homeowner asked about a filter plan. I said we'd call. Gina
Want me to send this to the crew?
Morning crew, here's tomorrow: Truck 1: parts pickup at 7, then the AC install on Oak at 9. Truck 2: leak callback on Elm at 8, then the drain job on Bay Rd. Call me if anything changes. Gina
Want me to send this to the crew?
Done but not invoiced: Drain on Pine St, finished at 2. Invoice ready to send from the job sheet. Shutoff valve at the Lee house, OK'd on site. Added as its own line. Check them and send from your billing tool. Gina
Works the same in any trade
End of day reports for plumbers, HVAC, roofers and builders. Four quick examples.
Plumbing
A plumber's day rarely goes to plan: a quick drain turns into a camera job, and the emergency at four pushes everything back. The report should show what got finished, what got pushed and why, and who's waiting on a callback. Ask each tech for one line per job before they leave the truck.
AI plumbing help for your shop →HVAC
In HVAC season the report is mostly parts and callbacks: which installs are waiting on equipment, which no-cool calls need a second visit, and which quotes went out today. Ask the crew to note any part they ordered and when it lands, so tomorrow's route isn't built around a unit that isn't there yet.
HVAC AI for your company →Roofing
A roofer's day ends with the weather: what got dried in, what's under a tarp, and what's exposed if rain comes overnight. Ask the crew lead for a photo of each roof before they leave. The report should flag any open roof and tomorrow's forecast, so you're not finding out at midnight.
Roofing AI for your company →Construction
On construction jobs a daily report is often required: crew on site, hours, weather, deliveries, inspections and delays. Your crew may already fill one out for the general contractor. The owner's recap pulls those together with the money side: change orders signed, invoices out, and which job is falling behind. One page, every job.
AI for construction companies →Three ways to get an end of day report
Doing it by hand, with a job tracking app, or with us.
| By hand | A job tracking app | Commonhouse | |
|---|---|---|---|
| Sounds like you | Yes | No | Yes |
| Written from today's jobs | Yes | No | Yes |
| Ready on time, even on busy days | No | Yes | Yes |
| A person checks it before it goes out | Yes | No | Yes |
| Works with the tools you already use | Yes | No | Yes |
| Off your plate | No | Yes | You read and send |
How setup works
About 30 days from the kickoff call to a live workflow, week by week.
- Day 1Kickoff callWe agree on the one workflow to build and who on your team tries it.
- Week 1You give us accessLogins to the tools you already use, so we build right inside them.
- Week 2We meet your teamWe sit with the person who will use it and learn how the job really runs.
- Week 3We build, you try itMessages start landing with your person, ready to send. You tell us what to fix.
- Day 30Live and yoursThe workflow runs in your own tools, and you own it.
Our 30-day promise
Your first workflow is live within 30 days of kickoff, or we keep working free until it is.
- You give us access in week 1.
- You pick one person to try it with us.
- You give us feedback in week 3.
Questions about end of day reports
A short summary of what happened today and what needs to happen tomorrow. For a service business, that means jobs finished, jobs carried over, invoices sent, calls and quotes waiting, and any customer issues. It should take a minute to read.
Use the same few headings every day: done, not done and why, money in and owed, follow-ups due, problems. Write in short bullets with names and amounts left for the owner to fill in. Send it at the same time each evening so it becomes a habit.
"Done: 4 jobs (2 drains, 1 water heater, 1 estimate). Carried over: Patel bathroom, waiting on part. Invoices sent: 3. Owed: Miller job, 2 weeks. Call back: 2 missed calls from today. Tomorrow: first job 8 AM, Oak Street." Short lines the owner can scan.
A daily work report records what a person or crew did that day: tasks, hours, materials and issues. On construction jobs it is often required. An owner's end of day recap pulls those reports together into one view of the whole business.
Keep a fixed format, write it the same day while details are fresh, stick to facts, and flag anything that needs a decision. For crews, a quick note or photo from each job is enough for the office to build the report from.
Read the day in two minutes.