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Appointment reminder template for texts
A text the afternoon before is the one that gets read. Two lines, a time window, and one easy reply.
Hi [name], it's [your name] at [shop]. A reminder we're coming tomorrow, [day], between [time window] for the [job]. Reply YES to confirm, or let me know if you need a new time.
Hi [name], [tech name] from [shop] is on the way and should be there in about [minutes]. See you soon.
Appointment reminder email template
Email is better when there's something to read or do first: clear the area under the sink, put the dog in the yard, leave the gate code.
Your visit on [day]
- Subject
- Your [job] visit on [day], [time window]
- Hi [name],
- A reminder that [shop] is coming on [day] between [time window] for the [job] at [address].
- Before we come
- [What to clear, where to park, any gate code or pet note]
- Need a new time?
- Reply to this email or call [number] and we'll find one.
Thanks, [your name], [shop]
Appointment reminder message examples
Different visits need different lines. Keep the shape, change the middle.
Hi [name], your yearly [service] is coming up on [day] at [time]. Reply YES to keep it, or tell me a better day.
Hi [name], looking forward to seeing you [day] at [time] at [address]. If there's a gate code or parking note, text it here.
Hi [name], the crew starts [day] at [time]. Please clear [area] tonight if you can. Questions, text me here. [Your name]
A free appointment reminder template for confirmations
Asking for a reply turns a reminder into a confirmation. When they answer, you know the visit is on. When they don't, you call before you drive across town.
Hi [name], confirming your [job] on [day] between [time window]. Reply 1 to confirm or 2 to pick a new time. Thanks, [shop]
Only offer a new time you can actually give.
- They confirm. Mark it on the schedule.
- They ask to move it. Offer two real times.
- No reply by morning. Call before you leave.
