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A cleaning invoice template you can copy
Keep the lines in the same words you used when you quoted the job. If you quoted a standard clean plus inside the fridge, the invoice says exactly that, and nobody has to ask what a line means.
Invoice
- From
- [Your business name], [phone], [email]
- Bill to
- [Client name], [billing address if different]
- Cleaned at
- [Address]
- Invoice number
- [2001]
- Date
- [Today]
- Due
- [Due date]
| Service | Date | Amount |
|---|---|---|
| [Standard clean: kitchen, baths, floors, dusting] | [date] | [amount] |
| [Add-on: inside oven, inside fridge, windows] | [date] | [amount] |
| [Supplies, if you charge for them] | [amount] | |
| Total due | [total] |
How to pay: [card, bank transfer or your payment link]. Due by [date].
Questions about this invoice? Text [your name] at [phone].
House cleaning invoice for a one-time or deep clean
A first visit or a move-out clean usually takes longer than the regular ones. Say so on the invoice, so the client isn't surprised when the next one is different. Name the rooms or the extras that made it a deep clean.
- Name the clean. Deep clean, move-out, post-construction or first visit.
- List what made it bigger. Baseboards, inside cabinets, behind the fridge.
- Note the next one. If they're moving to regular visits, say when and what those include.
Invoicing recurring cleaning clients
Weekly and every-other-week clients are the heart of a cleaning business, and they're the easiest to bill wrong. Pick one rhythm and stick to it: bill after each visit, or once a month for every visit in that month. A monthly invoice lists each date, so a client can see the visit they missed or the one you added.
Invoice 2047
- From
- Linden Clean Co., Mei
- Bill to
- Harbor Street Dental, 40 Harbor St
- For
- [Month]
| Service | Date | Amount |
|---|---|---|
| Office clean, after hours | [week 1] | [amount] |
| Office clean, after hours | [week 2] | [amount] |
| Office clean plus break room fridge (asked for by text) | [week 3] | [amount] |
| Office clean, after hours | [week 4] | [amount] |
| Total due | [total] |
What to leave off a cleaning invoice
Short and clear gets paid faster than long and clever. These are the lines clients write back about.
- "Cleaning services" as one line with no date
- An add-on the client never asked for
- A cancellation fee they never agreed to in writing
