Electrical invoice template for service calls and panel jobs

One page with the labor, the materials and what's owed. Copy it, fill in your details once, and send it the day the lights come back on.

2 min read

The short answer

A good electrical invoice template shows your business name, license number and contact details, the customer and the job address, an invoice number and date, labor, each material by name, the permit and inspection if there was one, the total, the due date and how to pay. Below is one to copy for service calls and one for a panel upgrade.

On this page

An electrical invoice template you can copy
Electrical service invoice for a repair call
Invoicing a panel upgrade
What to leave off an electrical invoice
Sending it the day the lights come back on

An electrical invoice template you can copy

Write materials the way a homeowner would say them. "Two GFCI outlets in the kitchen" gets paid. "Devices" gets a question.

Invoice

From: [Your business name], [license number], [phone], [email]
Bill to: [Customer name], [billing address if different]
Job address: [Address]
Invoice number: [3001]
Date: [Today]
Due: [Due date]

Work	Qty	Amount
[Labor: what you fixed or installed, in plain words]	[hours]	[amount]
[Material: name and size]	[qty]	[amount]
[Material: name and size]	[qty]	[amount]
[Permit and inspection, if there was one]		[amount]
Total due		[total]

How to pay: [card, bank transfer or your payment link]. Due by [date].

Questions about this invoice? Text [your name] at [phone].

Electrical service invoice for a repair call

Most service calls are one problem and a short fix. Say what was wrong, what you did and anything you noticed that isn't safe, so the customer has it in writing.

Say what was wrong. Bathroom outlet dead, tripped GFCI upstream.
Say what you did. Replaced the failed GFCI and tested the circuit.
Note what you saw. Two-prong outlets in the bedrooms, worth updating.

Invoicing a panel upgrade

A panel job has the permit, the utility and an inspection, and the customer remembers none of it. Put each on its own line, in the same words as the estimate, and note when the inspection passed.

Invoice 5207

From: Lena's Electric, Lena
Bill to: Tom Avery, 3 Ridge Rd
Job: Upgrade to 200 amp panel

Work	Qty	Amount
Remove old 100 amp panel	1	[amount]
200 amp panel and main breaker, installed	1	[amount]
Breakers, grounding and bonding	1	[amount]
Permit, utility disconnect and inspection		[amount]
Total due		[total]

Inspection passed on [date].

What to leave off an electrical invoice

The lines customers question are the vague ones. Clear lines get paid on the first try.

"Materials" as one line with no detail
A circuit you added that nobody asked for
A permit fee you never mentioned before the job

Sending it the day the lights come back on

The best time to send an electrical invoice is while the customer is still glad the power's back. The ones that slip are the extra outlet they asked for and the second trip for the inspection. Check the day's jobs against the day's invoices before you're done, or have it checked for you with a draft waiting.

By hand5 steps

Check today's jobs
Find the supply house receipts
Fill in an invoice for each job
Save it as a PDF
Email or text it to the customer

For every job, usually at the end of a long day.

Set up onceWaiting on you

Two of today's jobs have no invoice yet. Here's a draft for each from your job notes.

Invoice 5208 for the Nguyen home, 40 Pine St: replaced the failed bathroom GFCI and added an outlet in the garage they asked for. Your amount on each line, then it's ready to send.

Every job checked against an invoice, every day. You price it and send it.

See the overdue invoices job →

NextReminders ready for every late invoiceSee how the overdue invoices job keeps it friendly first and firmer later.

Questions about electrical invoices

Something else on your mind? Ask us on the fit call. No pitch, and we'll say if it isn't a fit.

Book a fit call

Your business name, license number and contact details, the customer and the job address, an invoice number and date, labor, each material by name, any permit and inspection, the total, the due date and how to pay.

Many do, as their own line. Say so on the estimate first, so the permit line on the invoice is no surprise.

Many states ask licensed electricians to show it on estimates and invoices. Check your state's licensing board for the exact rule.

Check the day's jobs against the invoices you sent before you finish for the night. The extra outlet asked for on site slips most. In a Commonhouse setup, AI drafts the missing invoices from your job notes and a person on your team checks and sends each one.