Landscaping invoice template for mowing, cleanups and installs

One page with the visits, the extras and what's owed. Copy it, fill in your details once, and send it on the same day every month.

2 min read

The short answer

A good landscaping invoice template shows your business name and contact details, the customer and the property, an invoice number and date, each visit or service with its date, any extra work the customer said yes to, materials like mulch or plants, the total, the due date and how to pay. Below is one for monthly lawn care and one for an install.

On this page

A landscaping invoice template you can copy
Billing regular lawn care customers each month
Invoicing a landscape install or one-time job
What to leave off a landscaping invoice
Sending every bill on the first of the month

A landscaping invoice template you can copy

List the visit dates. A customer who can see four mowings on four dates doesn't call asking whether you came the week it rained.

Invoice

From: [Your business name], [phone], [email]
Bill to: [Customer name], [property address]
Invoice number: [L-1031]
Date: [Today]. Due by [date].
For: [Month] lawn care

Service	Dates	Amount
[Mow, edge, trim and blow]	[Visit dates]	[amount]
[Shrub trimming or bed weeding]	[Date]	[amount]
[Mulch, yards and color]	[Date]	[amount]
[Extra work you said yes to on (date)]	[Date]	[amount]
Total due		[total]

Pay by: [card link, check, or bank transfer].

Late payments: [your late fee terms, if any].

Thank you for your business. [Your name]

Billing regular lawn care customers each month

Most lawn care shops bill per visit or by the month. Either works, as long as the customer knows which one before the season starts and the invoice shows up on the same day every time.

Same day every month. The first or the last. Customers pay faster when they know when it's coming.
List the visits. Dates, not just a count.
Show rain days. A visit moved to the next dry day goes on the date you actually came.
Extras on their own line. Each with the day the customer said yes.
Card on file. Customers who sign up for automatic charges pay on time without a reminder.

Invoicing a landscape install or one-time job

A patio, a new bed or a sod job needs more detail than a mowing bill. Name the plants and materials, show the deposit you already took, and bill the balance the day the job is done.

Install invoice

For: [New front bed and walkway, per estimate (number)]

Work	Qty	Amount
[Plants by name and size]	[count]	[amount]
[Soil, edging, stone or pavers]	[yards or sq ft]	[amount]
[Labor]	[hours or days]	[amount]
[Haul away and cleanup]	1	[amount]
Less deposit paid [date]		[amount]
Balance due		[total]

Plant warranty: [how long, and what it covers if watered as asked].

What to leave off a landscaping invoice

Keep it to what was done and what's owed. Anything else gives the customer a reason to wait before paying.

"Misc. yard work" with no date or detail
Extra work the customer never said yes to
Visits you skipped for weather and didn't make up

Sending every bill on the first of the month

Monthly billing slips when the month ends on a busy week. Twenty customers, each with a different mix of mowing and extras, means an evening at the kitchen table. Keep the visits in one place as you go, or have each invoice drafted from the month's visits for you to check and send.

By hand5 steps

Go through the month's schedule
Count each customer's visits
Add the extras to each invoice
Save each one as a PDF
Email them one by one

For every customer, on the last night of the month.

Set up onceWaiting on you

October's invoices are ready. Here's the first one, from your visit log.

Invoice 1031 for the Novak home, 40 Ash St: four weekly mowings (Oct 3, 10, 17, 25, the 25th moved for rain), fall bed weeding on Oct 17. Your amount on each line, then it's ready to send.

Every visit turned into a monthly invoice. You price it and send it.

See the overdue invoices job →

NextReminders ready for every late invoiceSee how the overdue invoices job keeps it friendly first and firmer later.

Questions about landscaping invoices

Something else on your mind? Ask us on the fit call. No pitch, and we'll say if it isn't a fit.

Book a fit call

Put your business name and contact details at the top, then the customer, the property, an invoice number and date. List each visit or service with its date, extras the customer said yes to, materials, the total, the due date and how to pay.

Either works. Monthly is easier to keep up with once you have a full route, and customers like one bill. Per visit suits customers who only want you now and then. Say which one in your contract and stick to it.

Get a yes first, by text is fine, then put it on its own line with the date and the customer's okay. It saves the call asking why this month's bill is higher.

Log each visit and extra as you go, and check the list against the invoices before you send them. In a Commonhouse setup, AI drafts each customer's invoice from the month's visits and a person on your team checks and sends each one.