Plumbing invoice template for service calls and repairs

One page with the labor, the parts and what's owed. Copy it, fill in your details once, and send it before you pull out of the driveway.

2 min read

The short answer

A good plumbing invoice template shows your business name, license number and contact details, the customer and the job address, an invoice number and date, labor, each part by name, any trip or after-hours charge, the total, the due date and how to pay. Below is one to copy for service calls and one for a bigger job like a water heater swap.

On this page

A plumbing invoice template you can copy
Plumbing service invoice for a repair call
Invoicing a bigger plumbing job
What to leave off a plumbing invoice
Sending it before you leave the driveway

A plumbing invoice template you can copy

Name every part the way the customer would understand it. "Wax ring and new closet bolts" gets paid. "Parts" gets a phone call.

Invoice

From: [Your business name], [license number], [phone], [email]
Bill to: [Customer name], [billing address if different]
Job address: [Address]
Invoice number: [3001]
Date: [Today]
Due: [Due date]

Work	Qty	Amount
[Labor: what you fixed, in plain words]	[hours]	[amount]
[Part: name and size]	[qty]	[amount]
[Part: name and size]	[qty]	[amount]
[Trip or after-hours charge, if you have one]		[amount]
Total due		[total]

How to pay: [card, bank transfer or your payment link]. Due by [date].

Questions about this invoice? Text [your name] at [phone].

Plumbing service invoice for a repair call

Most service calls are one visit, one fix and a handful of parts. Write what you found, then what you did, so the invoice tells the story without you on the phone.

Say what was wrong. Leaking supply line under the kitchen sink.
Say what you did. Replaced the line and the shutoff valve.
Note anything you saw but didn't fix. Water heater is 14 years old, worth a look this year.

Invoicing a bigger plumbing job

A water heater swap or a repipe has more lines, so group them. Removal, the new unit, the parts to fit it and haul-away each get their own line, in the same words as the estimate.

Invoice 3018

From: Linden Hollow Plumbing, Rosa
Bill to: Dana Whitfield, 12 Birch Ln
Job: Replace 40 gallon gas water heater

Work	Qty	Amount
Remove and haul away old water heater	1	[amount]
40 gallon gas water heater, installed	1	[amount]
New flex gas line, venting and expansion tank	1	[amount]
Permit, if your town needs one		[amount]
Total due		[total]

What to leave off a plumbing invoice

The lines customers question are the vague ones. Clear lines get paid on the first try.

"Materials" as one line with no detail
A part you quoted but didn't use
An after-hours charge you never mentioned on the phone

Sending it before you leave the driveway

The best time to send a plumbing invoice is while the customer can still hear the water running right. The ones that slip are the second fix you did while you were there and the call that ran late. Check the day's jobs against the day's invoices before you're done, or have it checked for you with a draft waiting.

By hand5 steps

Check today's jobs
Find the parts receipts from the truck
Fill in an invoice for each job
Save it as a PDF
Email or text it to the customer

For every call, usually at the end of a long day.

Set up onceWaiting on you

Two of today's calls have no invoice yet. Here's a draft for each from your job notes.

Invoice 3019 for the Ortiz home, 5 Mill Rd: replaced the kitchen sink supply line and the shutoff valve, plus a new flapper in the hall bath they asked about. Your amount on each line, then it's ready to send.

Every finished job checked against an invoice, every day. You price it and send it.

See the daily recap job →

NextA recap of every job not billed yetSee how the daily recap shows what's done, what's waiting and what hasn't been invoiced.

Questions about plumbing invoices

Something else on your mind? Ask us on the fit call. No pitch, and we'll say if it isn't a fit.

Book a fit call

Put your business name, license number and contact details at the top, then the customer, the job address, an invoice number and date. List the labor, each part by name, any trip or after-hours charge, the total, the due date and how to pay. Use the same words you used on the estimate.

Yes. Name each part and its size on its own line. Customers pay faster when they can see what went into the job, and it saves a call asking what "materials" means.

Many states ask licensed plumbers to show it on estimates and invoices, and it never hurts. Check your state's licensing board for the exact rule.

Check the day's jobs against the invoices you sent before you finish for the night. The extra fix you did while you were there slips most. In a Commonhouse setup, AI drafts the missing invoices from your job notes and a person on your team checks and sends each one.